Careers at VoX

Events & Marketing Coordinator

Position Overview

VoX International is a leading destination marketing agency providing representation to global tourism organizations in Canada.

We are seeking an organized, creative, and detail-oriented Events & Marketing Coordinator to support the events and marketing production teams with the planning, promotion, and execution of company and client events and marketing initiatives. The ideal candidate thrives in a fast-paced environment, has strong project management skills, is solution oriented, and is passionate about delivering exceptional experiences for customers, partners, and stakeholders.

Location: Toronto, Ontario (Hybrid)
Department: Marketing / Events

Key Responsibilities

Event Planning & Execution

  • Assist with planning, coordination, and executing company events for VoX clients such as sales / media missions, networking events, trade shows, promotional events. 

  • Manage event timelines, budgets, and logistics including venue selection, catering, registration, and audiovisual needs

  • Coordinate with vendors, partners, and internal teams to ensure seamless event delivery

  • Assist with event budgeting, invoices, contracts, documentation, and post-event reporting

  • Oversee on-site event operations and troubleshoot issues as they arise

  • Track event performance metrics and prepare post-event reports

  • Manage event registration platforms and CRM database

Marketing Coordination

  • Provide administrative support for marketing campaigns to promote events, products, and services

  • Coordinate the preparation and distribution of marketing materials, including email campaigns, social media posts, digital ads, and printed collateral

  • Assist with scheduling, timelines, and task tracking to ensure marketing projects are completed on time

  • Support content creation including event pages, newsletters, and promotional materials

  • Update website content and event pages as directed

  • Organize marketing assets and event materials

Communications & Collaboration

  • Liaise with marketing, account/PR managers, and administrative teams to coordinate event and marketing activities in support of business goals

  • Maintain relationships with vendors, sponsors, and partners

  • Support the team with general administrative duties related to marketing and events

 Qualifications

  • College or university degree in Marketing, Communications, Event Management, Business or a related field (or equivalent experience)

  • 2+ years of experience in event coordination, marketing, or a related role

  • Strong organizational and project management skills

  • Excellent written and verbal communication skills

  • Ability to manage multiple projects simultaneously

  • Proficiency with marketing and productivity tools (e.g., CRM platforms, email marketing tools, Microsoft Office Workspace)

  • Ability to travel occasionally and work flexible hours for events

Preferred Skills

  • Understanding of the Canadian tourism industry

  • Knowledge of marketing automation tools and analytics platforms

  • Basic graphic design or content creation skills

  • Budget management experience

Key Competencies

  • Attention to detail

  • Creativity and problem solving

  • Time management and prioritization

  • Self-motivated and collaborative

  • Customer and stakeholder focus

 How to Apply 

Please forward your resume along with your salary expectations to vox@voxinternational.com. 

No phone calls, please. 

We thank all applicants for their interest; however, only those selected for an interview will be contacted. 

VoX International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, colour, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, provincial or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.